Privacypolicy

Kapes Foundation is a registered Charitable Incorporated Organisation in England and Wales (Charity Number: 1199966). We are regulated by the Charity Commission for England and Wales.

We may collect and process the following types of personal information:

• Personal identifiers (e.g., name, email address, phone number)
• Donation information (e.g., amount donated, Gift Aid preferences)
• Website usage data (e.g., IP address, browser type, cookies, pages visited)
• Communication preferences and correspondence with us

We collect this information when you:

• Make a donation
• Contact us via our website or by email
• Subscribe to our newsletter or mailing list
• Attend an event or participate in a campaign
• Visit our website (automatically via cookies and analytics tools)

We use your information to:

• Process donations and claim Gift Aid
• Keep you updated about our work, events, and fundraising (if you've opted in)
• Respond to your enquiries
• Improve our website and user experience
• Meet our legal and regulatory obligations

We process your personal data based on one or more of the following:

• Your consent (e.g., when subscribing to communications)
• Contractual necessity (e.g., when processing a donation)
• Legal obligations (e.g., for Gift Aid reporting)
• Legitimate interests (e.g., ensuring website security, improving services)

We do not sell or rent your personal data. We may share your information with:

• Payment processors (e.g., Stripe, PayPal)
• Email or CRM service providers (e.g., Mailchimp)
• The Charity Commission or HMRC (where legally required)
• IT or website support providers (under strict confidentiality agreements)

We ensure any third-party service providers we use are GDPR-compliant.

Our website may use cookies to:

• Ensure the site functions properly
• Track website usage and performance via analytics tools (e.g., Google Analytics)

You can control or disable cookies in your browser settings. Please see our [Cookie Policy] for more information.

We implement appropriate technical and organisational security measures to protect your personal information from unauthorised access, loss, or misuse. These include:

• Encrypted data transmission (SSL)
• Secure storage of data
• Access controls and staff training

Under UK data protection laws, you have rights including:

• The right to access your data
• The right to rectify inaccurate data
• The right to erase your data
• The right to object or restrict certain processing
• The right to withdraw consent at any time
• The right to lodge a complaint with the Information Commissioner's Office (ICO)

To exercise your rights, please contact us using the details below.

We retain personal data only for as long as necessary for the purposes set out in this policy or as required by law (e.g., financial records for 6 years).

If you have any questions about this Privacy Policy or how we handle your personal data, please contact:

Email: info@kapesfoundation.org

We may update this policy from time to time to reflect changes in our operations or legal obligations. The latest version will always be available on our website.